Short-Term Team Forms & Documents
Welcome to the short-term team application process! We are pleased you are considering a trip with Children's Relief International (CRI). Our motto at CRI is to share the light of Christ with the poor in Word and deed. After making a trip with us, we hope that you will have a better understanding of what your role may be for future service and involvement.
You will find the forms needed to submit an application below. We suggest starting at step 1.
Summary:
01. Role of the Righteous Wealthy
02. Application
03. Upload passport
04. Support Raising
05. Financial Clarity Agreement
01. The Role of the Righteous Wealthy
The Role of the Righteous Wealthy is required reading. You will sign-off at the end of the application form.
02. Application
Please fill out this multi-page application in its entirety.
You will be required to pay a $150.00 trip deposit during the application process.
03. Upload Passport
Please upload a PDF or image file copy of your passport photo page.
Important: Your passport is not usable if it expires within 6 months from the end of your trip. Also, your passport must have a minimum of two blank visa pages. If your name changes before the trip, submit the passport copy you wish to use to purchase your tickets.
The button below will take you to a secure file upload page.
04. Support Raising
Please read the following information carefully and complete the form below.
Support Letter 101
Please read the following information carefully and complete the form below.
A support letter isn't just about asking for money, rather it creates an awareness of faith (yours!) and ministries that would otherwise remain unknown. Your letter is a way to tell others about the need and your willingness to go, serve, and share in Christ's name!
It can be humbling to ask others for financial help, but the results are greater than the risk! Be bold! Be excited! Be confident that what you are trying to do is a worthy cause—because it is! Remember that the purpose of your overseas trip is to physically and spiritually help children and their families living in areas of extreme need. By sending this letter you are inviting others to participate. They will become part of your journey.
View sample letters by clicking here.
What we need from you:
Basic info: You will begin the support letter form below by providing your name, best email, and mailing address (for the envelopes)
Candid Photo: Upload an appropriate candid photo of yourself in the highest resolution possible
Text: Write an introductory paragraph announcing that you are going on a short-term mission trip. Word count should be 125 words or less. You will enter this in the box provided below
Contact Information: How do you want people to reach you if they have questions? Phone? Email? Social Media?
How CRI will help:
We will place your text in a pre-designed template
We will edit your text as needed
We will provide the ministry details of your trip
We will provide instructions on how to give along with the amount needed and the due date
Paper Letter:
A PDF version will be sent for your approval. Once approved, you are responsible to print the letter.
20 CRI return envelopes will be mailed to the address shared in the support letter form. If more than 20 are needed, there will be a minimal surcharge per envelope. You will provide your own #10 envelopes. Mailing costs will be deducted from your support.
What else you need to do:
Create a list with names, postal addresses and/or emails of potential supporters
Print the pdf provided (paper only), sign your name, and write a personal note
Write thank you notes to your donors.* Don't take them for granted!
*A donor report with names and addresses will be emailed to your team-leader on Fridays to share accordingly.
Questions?
Feel free to email our Short-Term Teams department by clicking here.
Support Letter Form
Please complete the form in its entirety. Support letters
cannot be processed until all information has been received
05. Financial Clarity Agreement
For those raising support to help cover trip costs. Please review this document carefully.
A. Donors can give to your trip:
A.1 Check:
Donors should make checks made payable and mailed to:
Children's Relief International
PO Box 2470
Rockwall, TX 75087
Your name should be entered in the memo.
A.2 Credit Card:
Donors should go to the web address of your individualized trip donation page and click on the donate button.
To be provided after you have applied for your trip.
The donor can also call (800) 570-2217. Ask for finance.
B. Application fee and deadlines:
B.1 A $150 non-refundable application fee is due when you apply. As per IRS regulations, this fee is not tax deductible. Funds raised for your support cannot be used to cover this fee.
B.2 Airline tickets will be purchased approximately 3-4 months prior to the trip, depending on the destination. Funds raised from your donors can be used to cover this expense. However, if you are lacking support when ticket costs are due you are responsible to cover the remaining balance as the funds must be in your account prior to purchase.
B.3 In-country costs are due 6 weeks prior to your departure. Funds raised from your donors can be used to cover this expense. However, if you are lacking support when in-country costs are due you are responsible to cover the remaining balance as the funds must be in your account by the stated deadline.
C. Reimbursements:
C.1 If you paid out-of-pocket for the following expenditures AND if sufficient funds have come in from donors (above ticket, trip, in-country and ministry expenses) you can be reimbursed for:
Airline tickets (B.2)
In-country costs (B.3)
Visa application costs
Vaccination for Typhoid
Vaccination for Hepatitis A
Vaccination for Yellow Fever (if required by destination country)
Malaria medications
C.2 Copies of receipts must be submitted for reimbursement. These receipts must be turned into the CRI finance office within two weeks of returning from the trip. Account balances and trip costs will be reconciled before reimbursements are issued.
C.3 If the team member/intern is 18 or younger: The parent or guardian may make contributions to CRI to cover the team member’s trip expenses. The parent or guardian may be reimbursed for these expenses, provided sufficient funding has come in from other donors for the team member.
C.4 If the team member/intern is age 19 or older: CRI can reimburse the team member but the parent or guardian cannot be reimbursed.
C.5 Personal donations are not tax-deductible if those donations are reimbursed.
C.6 Reconciled funds remaining in your account will go towards the work of CRI.
D. Trip cancellation policies:
D.1 Trip cancellation by a team member/intern:
D.1.1 If you have need to cancel your trip, donations you have raised (after expenses) can be applied towards a trip during the next team season (up to one year). Contributions cannot be reimbursed to the donor.
D.1.2 If the ticket was purchased with personal money, CRI will reimburse the cost of the ticket minus the airline’s penalties and fees. Airline tickets cannot be transferred to another individual.
D.1.3 If the applicant is unable to make the trip, before airline tickets were purchased, the application fee can be applied towards a future trip during the next team season (up to one year). Application fees cannot be transferred to another individual.
D.1.4 If the applicant is unable to make the trip after the airline tickets were purchased the application fee is non-refundable and non-transferable towards another trip. Application fees cannot be transferred to another individual.
D.2 Trip cancellation by CRI:
D.2.1 If the team member or intern is under the age of 19: The parent or guardian who has contributed to the team member’s trip can be refunded after the account has been reconciled. The amount to be refunded will reflect airline and insurance cancellation fees and penalties.
D.2.2 If the team member or intern is age 19 or older: CRI can reimburse the team member but cannot reimburse the parent or guardian. The refund will be issued after the account has been reconciled. The amount to be refunded will reflect airline and insurance cancellation fees and penalties.
D.2.3 Remaining support funds can be held for one year to join a future CRI team/internship trip.
D.2.4 Remaining support funds can be transferred to another 501(c)3 organization for the purpose of an alternative missions opportunity.
D.2.5 The application fee is non-refundable and non-transferable.
Children's Relief International is a registered 501(c)(3) religious and charitable organization. Gifts to Children's Relief International are tax-deductible as allowed by law. All gifts, including those with donor preferences, are under the complete discretion, control and administration of Children's Relief International to be used to further the ministries we serve.