FINANCIAL CLARITY AGREEMENT


For those raising support to help cover trip costs. Please review this document carefully. 

A.    Donors can give to your trip:

A.1  Check:

Donors should make checks made payable and mailed to 

Children's Relief International
PO Box 2470
Rockwall, TX 75087

Your name should be entered in the memo.

A.2  Credit Card:

Donors should go to the web address of your individualized trip donation page and click on the donate button. 

To be provided after you have applied for your trip.

The donor can also call (800) 570-2217. As for finance.

 

B.    Application fee and deadlines:

B.1  A $150 non-refundable application fee is due when you apply. As per IRS regulations, this fee is not tax deductible. Funds raised for your support cannot be used to cover this fee. 

B.2  Airline tickets will be purchased approximately 3-4 months prior to the trip, depending on the destination. Funds raised from your donors can be used to cover this expense. However, if you are lacking support when tickets costs are due you are responsible to cover the remaining balance as the funds must be in your account prior to purchase.

B.3 In-country costs are due 6 weeks prior to your departure. Funds raised from your donors can be used to cover this expense. However, if you are lacking support when in-country costs are due you are responsible to cover the remaining balance as the funds must be in your account by the stated deadline.

 

C.    Reimbursements:

C.1 If you paid out-of-pocket for the following expenditures AND if sufficient funds have come in from donors (above ticket, trip, in-country and ministry expenses) you can be reimbursed for:

  • Airline tickets (B.2)
  • In-country costs (B.3)
  • Visa application costs
  • Vaccination for Typhoid 
  • Vaccination for Hepatitis A
  • Vaccination for Yellow Fever (if required by destination country)
  • Malaria medications

C.2  Copies of receipts must be submitted for reimbursement. These receipts must be turned into the CRI finance office within two weeks of returning from the trip. Account balances and trip costs will be reconciled before reimbursements are issued.

C.3 If the team member / intern is 18 or younger: The parent or guardian may make contributions to CRI to cover the team member’s trip expenses. The parent or guardian may be reimbursed for these expenses, provided sufficient funding has come in from other donors for the team member.

C.4  If the team member/intern is age 19 or older: CRI can reimburse the team member but the parent or guardian cannot be reimbursed.  

C.5  Personal donations are not tax-deductible if those donations are reimbursed.

C.6  Reconciled funds remaining in your account will go towards the work of CRI.

 

D.    Trip cancellation policies:

D.1  Trip cancellation by a team member/intern:

D.1.1  If you have need to cancel your trip, donations you have raised (after expenses) can be applied towards a trip during the next team season (up to one year).  Contributions cannot be reimbursed to the donor.

D.1.2  If the ticket was purchased with personal money, CRI will reimburse the cost of the ticket minus the airline’s penalties and fees. Airline tickets cannot be transferred to another individual.

D.1.3   If the applicant is unable to make the trip, before airline tickets were purchased, the application fee can be applied towards a future trip during the next team season (up to one year). Application fees cannot be transferred to another individual.

D.1.4  If the applicant is unable to make the trip after the airline tickets were purchased the application fee is non-refundable and non-transferable towards another trip. Application fees cannot be transferred to another individual.

 

D.2  Trip cancellation by CRI: 

D.2.1  If the team member or intern is under the age of 19: The parent or guardian who has contributed to the team member’s’s trip can be refunded after the account has been reconciled. The amount to be refunded will reflect airline and insurance cancellation fees and penalties. 

D.2.2  If the team member or intern is age 19 or older: CRI can reimburse the team member but cannot reimburse the parent or guardian. The refund will be issued after the account has been reconciled. The amount to be refunded will reflect airline and insurance cancellation fees and penalties.

D.2.3  Remaining support funds can be held for one year to join a future CRI team/internship trip. 

D.2.4  Remaining support funds can be transferred to another 501(c)3 organization for the purpose of an alternative missions opportunity. 

D.2.5  The application fee is non-refundable and non-transferable.

 

Children's Relief International is a registered 501(c)(3) religious and charitable organization. Gifts to Children's Relief International are tax-deductible as allowed by law. All gifts, including those with donor preferences are under the complete discretion, control and administration of Children's Relief International to be used to further the ministries we serve.